Training File Documentation Requirements
The core responsibility of the Training Coordinator is to collect, organize, and securely maintain documentation demonstrating that each course was delivered in compliance with Commission rules and guidelines.
The size and complexity of a training file will vary based on course length and content; however, every course file must contain the minimum documentation listed below.
The reference below is not an exhaustive list but serves as a guide. Refer to the Texas Administrative Code, Title 37 Part 7 Chapter 215 for further guidance.
Required Course File Components
Original Sign-In Roster
- Must be legible and include PID numbers for all students.
- Do not use correction fluid, erasures, or strikethrough.
- Any corrections must be made on a separate line.
- Electronic records may be retained as a scanned copy of the original roster.
TCLEDDS Approved Roster
- Include a copy of the official “Approved” roster obtained from TCLEDDS.
- Carefully verify names and PID numbers match the sign-in roster.
- A copy of the originally submitted “Pending” roster is optional but encouraged.
Learning Objectives
- Provide a clear, detailed list of learning objectives.
- Objectives should be listed in the order they are taught during instruction.
Lesson Plan
- Must be current, concise, and easy to follow.
- A course outline or PowerPoint presentation does not meet this requirement.
Instructor Biography
- Include a current bio-sketch for each instructor.
- Must clearly describe:
- Field of expertise
- Relevant experience
- Subject-matter knowledge related to the course
Course Assessment Instruments
Documentation demonstrating student learning, which may include:
- Written or oral examinations
- Practical skills checklists
- Scenario evaluation forms
- Observation or performance documentation
- Student critiques
Course / Instructor Evaluations
Documentation of student feedback regarding:
- Course content
- Instructor performance
- Training materials