Welcome to the OpenText Records Repository (OTRR) Resource Center, your one‑stop location for everything you need to understand, prepare for, and use the new statewide confidential employment record‑sharing system.
Secure + Compliant
OTRR is built on a CJIS‑aligned, FedRAMP‑certified platform that ensures strict confidentiality and access controls.
Streamlined Workflows
File uploaders and background investigators each have clearly defined permissions and only see what they need.
Improved Transparency & Trust
Licensee consent is required before any records are shared, improving fairness and visibility during the hiring process.
What Is OTRR?
OTRR is the statewide database created in partnership with OpenText to support the Sunset legislation passed by the 88th Legislature. It will serve as the new system of record for employment history documents for Texas license holders and becomes available June 2026.
The system will replace the TCOLE SecureShare (TSS) system over the coming months. While both systems will run concurrently for a period, no new TSS users will be accepted once decommissioning begins.
TSS will be phased out but will remain available during a short transition period.
Use TSS only if the target agency does not yet have OTRR uploaders.
The chief administrator remains accountable for compliance during both systems' operation.
Primary System Uses
Agencies will use OTRR to submit and retrieve:
- Personnel files and Misconduct Investigation Reports (MIR) uploaded within 30 days of separation
- Requesting and viewing the contents of personnel files for hiring purposes
Background investigators use OTRR to securely request and review personnel files from previous employers with licensee consent.